December 2010

Guidelines for Collaboration Submissions

Please check the author list carefully. For large collaborative efforts of 50 or more authors, the author byline is subjected to an automated process. It is ultimately the responsibility of the authors to ensure that the list is correct and up to date.

Large collaborations are encouraged to use the new SPIRES Collaboration Author Lists XML format [1] to submit their author lists; the authors.xml file should be provided along with the other submission files. This file should be kept up to date if any changes to the author list are made in revisions.

Collaborations may also continue to use a TeX format for author lists. The following guidelines will ensure that the author lists received in this format will be processed correctly as far as possible.

• Use REVTeX 4 [1] (or 4.1) for the text file, not Word or plain LaTeX, and the file names should use the standard '.tex' extension.
• Use the REVTeX 4 "superscriptaddress" document style as described in the REVTeX 4 sample template file [1]. This will automatically link authors with their affiliations based on the order of "\author" and "\affiliation" lines in the file, without any need for further TeX coding.
• The author list is preferably included in the main text file of the submission (the one with the \begin{document} command). If the author list is provided in a supplemental file (labeled "other", rather than "text" in the file list), all the authors must be in that file, in the proper order.
• Each author should be listed separately using the "\author" command, preferably one per line.
• No custom macros, only standard LaTeX and REVTeX 4 commands, should be used in the author list.
• Authors not included on this paper should be completely removed from the listing, not just commented out with TeX '%' comment character.

The following is an example of a portion of an acceptably coded TeX-format author list for a collaboration:

\author{N.~Arnaud}
\author{J.~B\'equilleux}
\author{A.~D'Orazio}
\affiliation{University of California at Irvine, Irvine, California 92697, USA }
\author{M.~Davier}
\author{J.~Firmino da Costa}
\author{G.~Grosdidier}
\author{A.~H\"ocker}
\affiliation{Brunel University, Uxbridge, Middlesex UB8 3PH, United Kingdom }
\collaboration{The Sample Collaboration}
\noaffiliation